Stevenage Leisure Limited (SLL) is a registered charity (no. 1144638), one of the UK’s leading ‘leisure trusts’, and a community-based and focused Non-Profit Distributing Organisation (NPDO). They manage various centres across Hertfordshire, Bedfordshire and Rutland. Their head office is located at Stevenage Arts & Leisure Centre, Lytton Way, Stevenage, Hertfordshire, SG1 1LZ. The company is registered in England under company number 3446357.
This policy was made in light of the requirements set out by the General Data Protection Regulations (GDPR) 2018 in order to explain our data processing practices. It explains the basis on which we will process any personal data we collect from you, or that you provide to us.
- Who do we collect data from?
- What information do we collect about you?
- How will we use the information about you?
- Who has access to the information we hold about you?
- Access to your information and correction
- Other websites
- Security precautions
- How to contact us
Who do we collect data from?
What information do we collect about you?
When joining one of our centres or booking an activity, we collect and process first name, last name, date of birth, postal address and bank details under the lawful processing of contract. We do not store your bank details on our web servers. This information is required to process your membership or book your activity with us. We also collect and process ethnic origin (for membership purposes), email address and telephone number under the lawful processing of legitimate interest.
We also collect information about your health and fitness goals, interests, any relevant medical information and an emergency contact when taking out a membership. This is to ensure your health and safety when using our facilities and is also processed under the lawful processing of legitimate interest.
If you are using any of our child activities or services including our play scheme, crèche, parties or swim school, we will collect and process your child’s name, date of birth, address and medical information as well as the parent/carer’s name, date of birth, postal address and bank details and emergency contact details under the lawful processing of contract. We also collect and process email address, and telephone number under the lawful processing of legitimate interest.
We also collect data on what facilities you use in in any of our centres.
When expressing a strong interest in joining one of our centres or using our services and activities, we collect and process first name, last name, postal address, email address and telephone number. If your interest has been in a child activity, we will also process the child’s name and date of birth. This is processed under the lawful processing of legitimate interest.
If you are currently employed by SLL, please refer to the Data Protection Policy for more information.
How will we use the information about you?
The information collected when you join one of our centres or book an activity is required to ensure you get the most benefit from our services. The data will be used to set up, verify and manage your membership/activity, create tailor-made programmes, allow you to track your workout progress and to verify what activities you have undertaken.
The information collected on behalf of a child using our services is required to set up their membership/activities. Parent/carer details are required to verify and manage this membership/activity on their behalf. Emergency contact details and medical information is collected so staff can respond to the best of their ability in case of emergency.
When processing your membership/booking with us, we may send your details to, and use information from, credit reference agencies and fraud prevention agencies where necessary.
We collect data on the facilities you have used to keep you updated by text, email and/or phone on relevant matters such as class cancellations, membership terms or bookings changes, booking confirmations, and important updates regarding the centre and changes to your membership.
The data collected when you have expressed a strong interest in joining one of our centres or using our services is used to keep you up-to-date . This can include letting you know when a space has become available on a waiting list or letting you know about information happening regarding that centre.
We will also contact you via email, telephone, text and/or post about our other products and services we think may be of interest to you. You will have the option to opt-in to these when you initially provide data to us or when we collect data from you, and can opt out/update your preferences at any time.
We use information collected from the website to get an idea of best performing web pages.
If you have used our facilities, we will keep your data for a period of 13 months after your last activity or your membership/booking has ended. After this, your data will be archived for seven years and then securely disposed of.
You can update your preferences or request for your data to be removed at any time by contacting SLL’s Data Protection Officer at the following address:
Stevenage Arts & Leisure Centre
Who has access to your information?
We will not sell or rent your information to third parties. We will also not share your information with third parties for marketing purposes.
We will only share your information with trusted third parties for member management purposes. Your data is only viewable by SLL and the third party company and will not be passed on to any further third parties except where legally necessary.
SLL operates as a data controller or joint data controller with various local authorities/professional bodies. Depending on the centre you use, one of the following bodies can also view your data:
- Rutland County Council
- Central Bedfordshire Council
- North Herts District Council
- Stevenage Borough Council
- Knights Templar School
- Silsoe Community Trust
- Bedfordshire East Schools Trust
- Hertfordshire County Council
- Cambridge Meridian Academies Trust
At the request of these bodies, data may be collected to enable them to provide the services needed.
We would like to send you relevant information about our products and services which we believe would be of interest to you. We will not send any marketing material on behalf of third parties.
You have the right to opt out of receiving these messages at any time by following the instructions on your marketing communication, by emailing us on firstname.lastname@example.org or by contacting the Data Controller on the aforementioned details.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to SLL’s Data Protection Officer at the following address:
Stevenage Arts & Leisure Centre
Please be aware we do require an identification process before sending out any information. We will supply the data within one month.
We want to make sure that your personal information is accurate and up to date. You may also get in contact to ask us to correct or remove information you think is inaccurate, or to update your communication preferences. You may do this by contacting the centre you are a member of/have booked with, writing to us on the above address or email email@example.com.
You have the right to complain to the Information Commissioner’s Office (ICO) if you believe there is a problem with the way we are handling your information.
We use the information gathered from cookies to get an idea of what elements of the website are best performing and what could be improved.
For further information about cookies, please visit www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases, some of our website features may not function as a result.
We are committed to ensuring the protection of your personal information. Any payment transactions made will be encrypted and protected using SSL technology.
The transmission of non-sensitive details (such as your email address) made via the internet is not guaranteed 100% secure, except where you see the green padlock in the address bar. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to our site (unless you see the aforementioned padlock icon); any transmission will be at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential.
How to contact us
Stevenage Arts & Leisure Centre
Or email firstname.lastname@example.org.